Street Party meeting 9th May 2018

Thank you to everyone for coming last night, we had a productive evening with loads of ideas and things finalised. Here are the (very long!) notes. Anything with an * are things we need so do have a look to see if you can help us. They are also listed at the bottom as a reminder :)

THEME: Hats! Wear any hat you like, fun hats, normal hats and we'll all have a photo of everyone on the street during the day
TIMES: Decorating from 12pm. Even from 2pm. Road closure ends at 8pm.

1. Music

• We are going to apply for the amplified music licence after all which costs £21
• We have two bands hopefully playing and we have 3 more musicians on the street that Mike and Lynn are going to speak to to see if they'd be interested in playing too
• Inbetween any lice music we'll have a Spotify playlist through the PA system
• Mike is supplying the PA system, mics etc

2. Games/Activites

• Cake Bake Off * Make a cake, bring it to no 50 the day before or on the day and we will put it all together on a table and judges will present the winner and runners up with a rosette and prizes TBC
• Mike has Giant Jenga and table tennis at the church so he will supply those
• We may hire Giant Connect Four from the Resource Centre (£3.15 for the week)
• Giant bubble wand £12.99 from Amazon * Unless someone has one we can borrow?
• Face painting - offered to be done by Liz and her daughter, and Ana also offered too so thank you!
• Neighbourhood quiz - Nathan has offered to do this for you
• Brief history of the street with pictures - Does anyone have any? *
• Fairy cake decorating and craft tables x 2 - Richard has kindly nominated his wife for these areas!
• Swap table for toys/books - you bring a toy/book you no longer want and someone brings something and swaps it for something on the table
• Mike to make a larger picture frame for people to have their photo taken in like a photobooth
• Raffle - the Cleveland Arms has kindly offered a meal for 2, so if anyone has anything, however small, they feel they could offer as a prize it would be most welcome. 

3. Cars/Road closures

• The road closure is officially from Lucerne Rd all the way down to Stanford Avenue and we will have ROAD CLOSED signs on each end to warn people not to drive up in case they need to reverse back down (thank you to Gordon) 
• We will need everyone to move cars from Lucerne Rd south towards Stanford Avenue - no carsbetween no 62-34 and on the other side 75-49
• We will buy yellow correx signs to put on parking signs to remind people of the road closure two weeks before the day

4. Decoration

• Bunting - Mike is borrowing this from the school for us. It will be hung between trees/lamp posts/parking signs - we will need people to help us  from 12pm to decorate the street and some people to help us take it down *
• Trestle tables - Mike has trestle tables x 10 for us to use
• Chairs - please bring a chair or two on the day!
• Does anyone have any tablecloths we can borrow to cover the tables?
• Posters/flyers - Marilena has kindly offered to design us a poster for us to print and put in our windows if anyone would like one *
• We'll have a table with sticky labels for people to write their name and house number on so we can get to know each other

5. Food/Drink

• Bring any food you'd like to eat, this year we won't be selling food so bring snacks etc. We will have the Cake Bake Off for people to eat later
• Bring anything you'd like to drink! We're buying paper cups and will sort out ice for people - we need a few buckets *

6. Wet Weather

• Gazebos - Mike has 3 or 4 - does anyone have any others? * We need 1 to cover the music area, 2 or 3 to cover the cake/craft tables and more in case of bad weather

7. Costs

• The event is going to cost around £60 for licences, games and cups etc so on the day we will have a bucket going round and we'd be very grateful if anyone wants to pop a few coins in towards the costs of running the event :)

To recap - here's what we need from you:

Things we need help with:

• People to help from 12pm to put up tables and hang bunting
• Bake a cake for the competition!

Does anyone have?:

• Tablecloths
• Gazebo
• Giant bubble wand
• Photos of the street/any history to add
• Buckets for ice
• Raffle prizes

On the Day:

• Move cars by midday between nos 62-34/75-49
• Bring a hat, a chair and whatever you'd like to eat/drink

I am sure I have forgotten something but that's enough for now!!