First Meeting Minutes

Hi everyone! Sorry for the big delay in giving you the minutes from our street party meeting. It was lovely to meet some new neighbours, thank you to those who came. Here are the decisions we came to. Next steps are at the bottom:

DATE: Sunday 10th June 2018
TIME: 2-8pm

ROAD CLOSURE: We will be closing the part of Chester Terrace below Lucerne Rd down to Stanford Avenue but we will be having the tables from Lucerne Rd halfway down to encourage people to not just hang out with the neighbours they may already know, and to welcome the north end of Chester Terrace to come down as well.
- Please see the attached map - grey box for road closure, blue for table placement.
- Cars would need to be moved by midday. Having no cars really is important so kids can play and there's lots of room for everyone to put tables and get around them, plus it's just nice to see the road without cards! Our permit reaches really far and we have lots of notice about moving them - remember that Southdown Road/Place across from the park always has one side of the road clear and half of Cleveland is too. It's only for one day.

FURNITURE - If you have any garden/indoor furniture/tables/chairs/benches, do see if you can bring it out for everyone to use.Mike has very kindly offered us some trestle tables from church.

DECORATION - we will string bunting from the trees across the road (Mike and Graham have very kindly offered us bunting from church and school for this)

FOOD: As it's after lunch people can bring a dish and add to the tables.
* We were thinking of running a cake competition as well.

ENTERTAINMENT: It looks like we have several musicians on the road and Mike knows a couple of bands. Inbetween we are going to set up a Spotify playlist across a PA System (any suggestions for fun, upbeat music, let me know!)
* Also suggested is a tug of war between the north end and the south end of Chester Terrace ;)
* A massive Pass the Parcel was suggested by Max
* Anyone do face painting?
* Outdoor Jenga
* Pavement chalking

WET WEATHER: Mike (who is slowly becoming amazing) has some gazebos - but please if you do have a gazebo do let us know if we can borrow it in case of a bit of rain. It's going ahead either way!

RESPONSIBILITIES:

Mike Maskell (doing the majority of things but please do all help him!):
* Bunting,
* Trestle tables
* PA System
* Gazebos
* Outdoor jenga.
* Also speaking to any bands that may be interested in playing

Max (no 77) Working out the Pass the Parcel rules!

Graham (no 63) - bunting

Anyone want to take responsibility/nominate someone for:
* Anyone have any road closed signs?
* Face painting
* Anyone have a tug o war rope?!
* Chalk for pavements!
* Any more musicians?
* Any artists fancy making us a little leaflet for when we get the go ahead from the council to put through the door and up in our windows maybe?

NEXT STEPS:

* IMPORTANT *
In order for any of this to happen we need to get permission to close the road. I need volunteers to help us go door to door next week to get signatures (once the snow has gone!). The council have a form and we need 70% of the road to agree but it's free to get permission. We need to be lovely and persuasive as some people really do not want to move their cars even for half a day!

I can do Tuesday 6th afternoon and evening, Thursday 8th morning and all day Friday 9th March.

Is anyone else free to come too? We only need to get signatures from the south part of Chester Terrace, beneath Lucerne Rd. That's 31 properties on one side, and 39 on the other (I haven't looked into how many may be flats). I'll print off the forms (anyone have a couple of clipboards we can borrow?)

And last but not least - invite your neighbours into the group to keep updated!)

(Minutes typed up and put in documents for future reference and emailed to those who gave me their email address at the meeting)